It happens to everyone that we have to deal with a task that should take only 30 minutes but that gets out of control and takes up a whole day of work. If we don’t set rules or time limits, the work can take up the whole day.
Timeboxing is one of the many time management strategies that will help you regain control of your schedule. Instead of wasting valuable time on simple tasks, timeboxing has the power to help you fight procrastination so you can regain lost productivity and finally focus on what really matters. With timeboxing, you can assign each task a specific time period so you can spend less time planning and therefore more time on the actual work (it’s an antidote to procrastination).
How does it work?
You can use the Timeboxing technique to plan your individual tasks in order to help your team with the organization or management of meetings in a more optimal and effective way. The strategies proposed by the timeboxing technique are based on the same methodology. But regardless of why you want to implement it, the first step is to decide whether you will establish a “rigid” or “flexible” time block.
Rigid and Flexible Time Blocks
When you set a rigid time block, that means that you will need to interrupt the task when the time limit you set is reached, even if you have not completed the task. These time blocks can ensure that all pending tasks are dealt with.
In the case of flexible time blocks, as the name suggests, the period for task completion is more adaptable. Here, the time limit is a suggestion to finish what is being done and move on to the next task. These flexible time blocks are useful for more complex tasks that you are not sure how long they will take to complete.
For this technique to be successful, you must prioritize the set blocks of time, much like meetings. It is also important to visualize the available time blocks to better balance the tasks, as well as to turn off notifications and activate a timer that alerts when the task should be completed.
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